- City Clerk Office
Welcome to the City Clerk's Office
The City Clerk Department is the primary link between City Council, City staff and the public, serving as the Chief Elections Official, Legislative Administrator and Records Manager for the City.
The City Clerk's Office preserves legal documents and is the source of information on City Council legislation and actions. The Clerk is the historian of the community, for the entire recorded history of the City and its people is in her care. Along with the tax collector, municipal clerks are the oldest public servants in local governments. Clerks, by necessity, must be on top of changing laws and new laws to ensure that their organizations and employees stay in compliance with the laws. The City Clerk's Office, as the custodians of information, will provide clear, accurate information and assistance to its patrons with respect and integrity.
Regular City Council Meetings are held on the second and fourth Tuesday of each month at 6:00 P.M. at the Tolleson Civic Center located at 9055 West Van Buren Street, Tolleson, AZ 85353, with a remote participation option via Zoom Webinar. All public notices of meetings held by the Tolleson City Council will be posted at the Tolleson Civic Center at 9055 West Van Buren Street, Tolleson, AZ 85353, as well as online at www.tolleson.az.gov/archive. Additional public notice will be given as is reasonable and practicable for all meetings.
Crystal Zamora is your Tolleson City Clerk. Follow this link to read her bio: Crystal Zamora.
Phone: (623) 936-7111 Email: email@example.com
|Calendar of Council Meetings||Please click the following link to access the Calendar of City Council & Board Meetings throughout the year.|
|City Council and City Boards Items||Look up official records such as: Agendas, Minutes, Public Notices, etc.|
|Rules of Procedures||Learn about rules and procedures for Elected and Appointed Officials.
City of Tolleson Code of Conduct for Elected and Appointed Officials
|Public Records Request||Request city-related documents, with the exception of Police and Court records, through the online document portal. Deputy City Clerk Michelle Smythe is the contact person for public records requests, with the exception of Police and Court records, and can be reached at (623) 936-7111 or firstname.lastname@example.org.|
|Board and Commission Application||Are you interested in volunteering for one of the following boards or commissions? Please check with our City Clerk's Office to see if there are open seats available. •Community Services Advisory Board •Library Advisory Board •Planning and Zoning Commission •Public Safety Personnel Retirement System Board|
|City Code of Ordinances||This Code of Ordinances and/or any other documents that appear on this site may not reflect the most current legislation adopted by the City Council. Users should contact the City Clerk’s Office for Ordinances that were recently passed.|
|Open Meeting Law||Learn about the provisions of the Open Meeting Law which are applicable to all public bodies.|
|Liquor Licenses||For permanent, temporary or special event liquor licenses, please contact the Arizona Department of Liquor Licenses and Control (DLLC) for an application at (602) 542-5141. DLLC will send the application to the City of Tolleson's Clerk's Office for processing.|
|Business Licenses||For business licenses, please contact the Development Services Department at (623) 936-7111.|
|Election Information||The City of Tolleson is a nonpartisan municipal jurisdiction with a Mayor and six Council Members elected at-large. The City of Tolleson participates in the consolidated fall election cycle during even numbered years per Arizona Revised Statute. For more information concerning upcoming elections, please visit the City's Election page at tolleson.az.gov/elections. You may also contact the Tolleson City Clerk’s Office at (623) 936-7111 or the Maricopa County Elections Department at (602) 506-1511.
|Register to Vote/Registrese Para Votar||Visit the Secretary of State election page to register to vote.|
|Standing Political Committees||Revitalize Arizona |
|Campaign Finance Reports||
Any candidate or association or combination of persons that is organized, conducted or combined for the purpose of influencing the result of any election, or to determine whether an individual will become a candidate for election in the City of Tolleson, is required by Arizona law to file a Statement of Organization to register with the City of Tolleson as a candidate committee if they plan to receive contributions or make expenditures, in any combination, of at least $500 during an election cycle. In addition, any political committee must file regular reports of contributions and expenditures. (A.R.S. Title 16, Chapter 6)
Per ARS 16-926(H) for Non-Committees: Southwest Gas
|Political Signs Regulations||
State law requires utilities to be marked before signs go up. If you're running for office, supporting a political candidate or working against a ballot measure, you must "know what's below" before campaign signs go up. Arizona law requires all underground utilities to be located and marked before any type of “excavation” – this includes the installation of campaign signs on public or private property. Contact Arizona 811 (formerly Arizona Blue Stake) at least two working days before installing signs in the ground:
Click www.Arizona811.com to create a ticket online 24/7/365 using the Arizona 811 E-Stake tool.
For installations at a single address (such as a home or business on a single lot) use the Single Address Ticket option on the Arizona 811 website.
Installing any type of sign without having utilities marked in advance is a violation of A.R.S. 40-360.21-32, punishable by fines of up to $5,000 per violation. It’s also dangerous. Knowing the location of buried lines, pipes and cables – and then carefully working around them – prevents serious injuries and protects the utilities we all rely on from damage.
Read the Arizona 811 Excavation Guide and state law here and learn more at www.Arizona811.com.